Emails are both a blessing but also a curse. The ability to be able to send comms that quickly and to such scale has become so commonplace that companies now send out emails daily which have little or no meaning.<\/p>\n
It\u2019s not just the hundreds of newsletters that you seem to get subscribed to, but it\u2019s the cold emails of people trying to sell you something, or even \u201creal\u201d emails where you\u2019re being requested to do something.<\/p>\n
I personally get over 200 emails a day and so it can be overwhelming if I do not stay on top of things.<\/p>\n
I see many people leave their emails unread and they have that red banner telling them so, but I can\u2019t do this. I need to know that I\u2019ve reached inbox zero every single day.<\/p>\n
To most, this is such an ordeal and feels impossible. But I\u2019ve managed to do this for several years and allow my emails not to eat into my productivity.<\/p>\n
I don\u2019t use any fancy tricks or complicated software, so here are my tips on how to reach inbox zero every day.<\/p>\n
How many of your emails are actually ones you have to action, and how many are just newsletters that you have subscribed to (intentionally or not)?<\/p>\n
My email address seems to be passed on to so many third parties that I get plenty of unwanted emails each day. I\u2019ve now made it a habit that I unsubscribe to each email I don\u2019t want almost immediately. I used to just delete them all, but now I take my time to hit that unsubscribe button, as it saves me time in the future.<\/p>\n
If you like newsletters and you want to receive news to your inbox, then it may make sense to create an email address dedicated to that. You can then check that inbox at your leisure and not let it distract you from the important emails that require your immediate attention.<\/p>\n
I see many bits of advice around email discussing creating folders. I\u2019ve seen people with such elaborate folder systems that even they are confused where their emails lie.<\/p>\n
However, the search functionality in emails are really quite good these days and there\u2019s not really any need to create these elaborate systems, as you can find what you\u2019re looking for by typing in a quick keyword or someone\u2019s name.<\/p>\n
Instead, anything that\u2019s super important, is transferred over to our project management system, Asana. There, our whole team is completely organised and it\u2019s easier to digest information. Any relevant contact information is transferred to our HubSpot CRM.<\/p>\n